Mitchell County Recorder’s Office Part Time Clerk
The Mitchell County Recorder’s Office is seeking a clerk. This is a part time position
Applications can be picked up at the Recorder’s Office at the Mitchell County Courthouse, 212 South 5th St, Osage, IA 5046 or by clicking the link below.
Mitchell County Employment Application
Submit applications to the Mitchell County Recorder’s office or helliott@mitchellcountyiowa.gov.
Mitchell County is an Equal Opportunity Employer
Position Summary
The Recorder’s Office of Mitchell County, Iowa, is seeking a Part-Time Clerk. The Clerk plays a vital role in supporting a wide range of office services and maintaining accurate and confidential records. This position involves regular interaction with the public, attorneys, bankers, and real estate professionals, and requires a high level of professionalism, attention to detail, and customer service.
Minimum Qualifications
- Must be legally authorized to work in the United States
- High school diploma or GED equivalent required
- Proficiency in typing, filing, and computer operations
- Strong math and cash-handling skills
- Excellent verbal and written communication abilities
- Demonstrate commitment to confidentiality and accuracy
- Exceptional customer service and interpersonal skills
- Ability to multi-task, work under pressure, and remain calm in stressful situations
- Willingness to learn and adapt in a fast-paced, interruption-heavy environment
Key Responsibilities
Duties and responsibilities include, but are not limited to:
- Issuing DNR hunting and fishing licenses through a computerized system
- Processing registrations and titles for boats, snowmobiles, and ATVs, including lien notations and releases
- Reviewing entitlement and issuing certified copies of vital records and military discharge documents
- Assisting attorneys, bankers, realtors, and the public with the submission and recording of legal documents
- Staying current with relevant legislative changes and document recording requirements
- Indexing and scanning documents into the system, and providing copies or information as requested
- Answering phones and assisting customers in person
- Maintaining accurate and confidential records in compliance with state and federal regulations
- Generating, verifying, and opening system reports for daily balancing
Note: The above list is illustrative and not exhaustive. Other duties may be assigned as required.
Work Environment & Physical Requirements
- Regular use of computer, scanner, copier, calculator, postage machine, and typewriter
- Frequent reaching from floor to overhead shelves and drawers
- Lifting and carrying books or materials up to 30 lbs
- Repetitive sitting, standing, walking, listening, speaking, and manual handling of equipment and documents
- Ability to read from both books and computer screens for extended periods
- Ability to read cursive and calligraphy-style handwriting
Performance Evaluation
The Clerk will be evaluated on:
- Ability to understand and follow instructions
- Professionalism and efficiency in job performance
- Accuracy and attention to detail
- Adaptability and willingness to learn new tasks
- Effectiveness and professionalism in communicating with customers and coworkers
Professional Standards
- Maintain a courteous and professional demeanor in all interactions
- Practice confidentiality regarding all information obtained through employment
- Adhere to all policies and regulations outlined in the Mitchell County Employee Handbook